The Controlio service is all about team efficiency. This is why Controlio gives you a user-friendly dashboard with a summary of precisely what you need to know about your team’s daily work efficiencies. The dashboard is configurable, which means that you can choose to display the exact information you need to see. To do that you can select the period of time, and department or user you want to find information. If default settings are set, so you can see data of all users’ activity for today.
On the dashboard, you will find the most critical details of your team’s performance in a high-level summary. A quick-click section on the left of the screen effortlessly links your dashboard summaries to corresponding, advanced reports or function information.
Choose which reports you want to see about your team or individual team members. Some widgets (dashboard tools) even allow you to select unique parameters with the context menu.
Time used versus productivity levels
One look at the dashboard gives you an overview of the entire team’s work. The Summary section shows you the Active Time of all your employees, while the Productivity Score tells you the exact computer usage efficiency of every team member.
The Active Time of each employee is measured from the time they make their first keystroke or mouse movement. The Idle Time measure starts when there is no computer activity for at least 30 seconds.
The Productivity Score is based on how every employee uses the programs and websites they access. It shows where usage is very productive, productive, neutral, distracting, or very distracting. The Productivity Score is shown as a percentage ranging from 0% to 100% productive.
The Controlio system even compares the Active Time and Productivity Score to your team’s results from their previous work period. This comparison gives you an excellent and objective way to determine how effective your team is from one work period to the next.
Several of the dashboard widgets give you a color-coded overview of your team (and individual employees) productivity ranging from red to green.
Controlio monitoring is comprehensive enough to give you an overview of particular categories of activity, such as business; communication and scheduling; social networking, and more. There are dozens of specific categories in Controlio, when you click on the widget, you’ll access a full report.
The Online Sessions functionality shows the details of your employees’ web browser sessions. You can see the name of the logged user, activity status (green for active, yellow for idle), PC name, active application, and the name of the active window. There is even a Last Activity measure that shows you a minute-by-minute breakdown of employee’s activity pulse in the previous 30 minutes.
You can take your real time monitoring one step further. If you click the display icon on the left from the username, you will see a live video of what is happening on that particular user’s screen at that precise moment. A video player will open as a popup window on your computer screen to show you exactly what your employee is seeing.
The Last Snapshots functionality allows you to see screenshots of what your employees were working on during the day. Snapshots are taken every 5 minutes during an employee’s active time. You can select a computer name to get access to the archive of screen captures for any member of your team.
Everything you need in one secure dashboard
The Controlio dashboard offers several other widgets, including periods, alerts, users, app usage, and more. They are conveniently located so that you can access information as efficiently as possible. One example is that you can immediately see the latest alerts about the team activity. Every widget gives you access to a full report and even an extended version. All you need to do to access this level of detail is to click on the header of the widget.
Receiving all types of information about your team efficiency gives you a better opportunity to control and distribute the time of workers more efficiently.