HIPAA-Compliant Activity Monitoring and Data Protection for the Healthcare Industry
Shield sensitive data flowing through your healthcare organization from insider and outsider threats with comprehensive computer activity tracking. Pass HIPAA compliance audits breezily while also increasing the overall efficiency of your crew.
Non-invasive Monitoring
You can easily enable/disable screen, keystroke, email, and some other recordings or even let your staffers turn the monitoring on/off to align it with your workplace privacy policy.
GDPR Compliance
GDPR mode is available for healthcare providers working with EU residents to avoid excessive data collection.
HIPAA-consistent Installation
Controlio’s on-premise and private cloud versions completely exclude third-party access to protected health information since no data collected are sent outside your company.
How Controlio Improves Data
Security Through Visibility into User Activity
From creating access policies to blocking harmful actions and collecting strong evidence, Controlio gives every tool necessary for healthcare businesses to protect patient data, meet regulatory requirements, maintain employee privacy, and run their operations efficiently.
Ensure limited access to patient data and implement automated response to multiple threats
Strengthen your existing HIPAA policies for electronic media use with a configurable set of employee behavioral rules.
- Establish strictly controlled access to sensitive data by selecting individual staff members and specific departments entitled to work with PHI, PII, or PCI on certain web pages, process them in work-related apps, or transfer the data to removable media devices.
- Respond to any violations of the rules in a blink of an eye thanks to immediate alerts sent to managers in charge of data protection and HIPAA compliance.
- Block access to non-work websites and apps that can become a gateway for malware and data breaches.
- Prevent patients’ personal information leaks and data corruption through the non-compliant use of removable media by blocking the devices completely on specified PCs.
Monitor HIPAA compliance across your entire network in real-time and address possible issues as they happen
- View online sessions of your office teams and remote workers connected to the Controlio system to keep track of every ongoing manipulation of sensitive data.
- Detect any suspicious and potentially harmful activities on the fly based on the titles of the apps and websites your staffers are using at the moment.
- Investigate the matter by switching to a live stream video transmitting what is happening on the user’s computer screen.
- Prove or disprove improper actions performed with PHI, PII, or PCI within seconds and take steps following on from the hard evidence.
Analyze activity logs to prevent data loss and rely on them to promptly identify the source of a compliance incident if it does occur
- See into records providing structured and filterable data on searches and keystrokes to reveal at-risk employee behaviors.
- Achieve full compliance with restrictions imposed by HIPAA for transferring, removing, disposing, and re-using PHI through file operations tracking.
- Safeguard your healthcare organization against sensitive data leaks via emails or printouts with the help of reports capturing corresponding information.
- Use a snapshots gallery created for each connected user to quickly inspect their computer-based activities throughout the day to spot possible data misuse.
- Dig into any suspicious actions by clicking on the related snapshot to launch the screen video and clarify the issue.
- Use the reports as a strong body of evidence to submit to regulatory authorities in case of detected HIPAA violations or generate them to easily satisfy HIPAA compliance audits.
Use Controlio’s built-in dashboard features to increase your team members’ accountability in compliance with HIPAA standards
- Limit access to data collected by Controlio by creating different policies and assigning corresponding roles to administrators, managers, and regular employees.
- Check immutable audit logs recording every access to the system and any actions performed in the dashboard to quickly identify abuse cases.
- Link users to work computers with Controlio’s convenient managing tools to clearly see who is responsible for violations of established employee computer usage policies.
- Manage users’ and computers’ activity data collected by the app to bring the monitoring into line with your company’s privacy policy and HIPAA standards.
Connect your on-site and remote staffers to a single monitoring system for ultimate transparency
- Take on board hybrid and remote workplaces and implement a BYOD policy with no worries, thanks to a highly secure cloud-based system accessible from any device with Windows or macOS installed.
- Create multiple departments to completely mimic the organizational structure of your company and move users and teams in a few clicks to keep up with all structural changes.
- Assign supervisors responsible for data security and grant them different access levels and permissions like receiving reports and alerts or editing monitoring profiles.
- Customize monitoring scopes and schedules to your workforce’s granular features, for example, different working hours or country-specific regulations.
- Adjust the settings to individual users to find the best balance between security, transparency, and efficiency.
Encourage the right user behavior security-wise
- Study reports on top violators and wrongful behaviors that trigger security alerts to implement just penalties and prevent other employees from infringing HIPAA requirements and corporate policies
- Learn your staffers’ productivity scores and engagement in work activities and look for correlations between failures to comply with the rules and productivity drops to further educate your crew.
- Find positive role models based on vast statistics provided by Controlio and promote patterns specific to your best employees.
- Leverage warnings available in the Behavior Rules section of the app to remind your team of the security rules and keep them out of prohibited activities.
- Avail of proof stored in the Controlio system to resolve labor disputes and address security issues in a fast and transparent way.
- Allow your team members to view their data in the system through the self-monitoring feature to build trust and better demonstrate the purpose and importance of their activity tracking.
Boost your healthcare business with data-rich productivity reports and automatically generated KPIs
- Analyze multiple reports providing insights into various aspects of your workflows, including attendance, website and app usage, active and idle computer time, working hours utilization, and much more.
- Detect changes in productivity trends, identify hidden pain points along with security issues, and find ways for improvements.
- Build a healthier workplace environment by timely revealing overloads and preventing burnout, while also establishing a fair promotion system for top performers.
- Spot those staff members who underperform and make informed HR decisions when distributing workloads and incentives.
- Label digital tools available for your crew as productive or distracting and flexibly block distractions without creating any obstacles in your workflows.
What Are Controlio Features?
Departments hierarchy
Live sessions monitoring
Remote client agent deployment
Multi-login Dashboard with access control list
Data Export to PDF, CSV
Agent Stealth mode and Icon mode
Audit Log (tracks activities inside the Dashboard)
2-Step Authentication
Cloud-based, on-premises, private AWS cloud deployment options
GDPR data recording&view mode
API for data integration
Active Directory OUs and users synchronization
Reviews
What our customers are saying
“EFFECTIVE DATA MONITORING, INSIGHTS AND ANALYSIS”
"I like the option set 'do not track' for specific users and flexibility to adjust licensing for data collection. Also the ability to group users for analyzing productivity at the group, company, or individual level is incredibly beneficial."
April 20, 2025
Senior Project Manager, Medical Devices, 51-1000 employeesUsed the software for: 6-12 months
“IMPROVES PRODUCTIVITY BY A HUGE MARGIN”
"Tracking accurate times for any app that was difficult before and it doesn't slow down our systems and the alerts for unauthorized access keep our data secure."
July 23, 2025
Marketing Specialist, Marketing and advertising, 11-50 employeesUsed the software for 1-5 months
“THE BEST TIME TRACKING SOFTWARE”
"It is incredibly user-friendly, you can download it quickly and access excellent customer support for any issues encountered."
May 24, 2025
Group IT Director, Transportation/Trucking/Railroad, 51-1000 employeesUsed the software for 1-2 years