Enhanced Cybersecurity for the Education System

Protect academic records, financial data, EHR, and government-controlled
information with a single feature-packed solution for schools, colleges, and universities.

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Multi-Layered Security

Controlio uses tough encryption and two-step authentication to guarantee the highest possible data security.

Smart Engine and Vast Database

The app comes with the opportunity to automatically categorize websites and applications according to their subjects.

Non-Invasive Monitoring

You can allow users to turn the monitoring on/off to avoid privacy intrusion and the violation of privacy laws.

How Controlio Contributes to Building,
a Transparent, Encouraging, and Safe Learning Environment

Provide compliance with industry standards and shield critical data from insider and outsider threats while promoting learning and respecting privacy.

Stay ultimately compliant with the latest cybersecurity and privacy protection standards adopted locally and internationally

Ensure proper monitoring of online activities and filtering of Internet access required by CIPA, including configurable settings for adults conducting bona fide research.
Protect data collected from students against unauthorized access following FERPA, COPPA, PPRA, and other regulations aimed at safeguarding the rights of pupils and their parents.
Pass HIPAA compliance audits without a hitch by introducing a strong DLP system covering students’ and teachers’ health records and maintaining immutable activity logs.
Limit collection of personally identifiable information to avoid non-conformance to the GDPR when educating and employing EU citizens.
Meet GLBA and PCI DSS requirements for handling financial data by providing strict access control and implementing reliable audit trails for security investigations.
Set the stage for research collaborations with federal agencies through compliance with FISMA by robust risk evaluation, effective incident response, and continuous monitoring.
Inform users of the monitoring in place with a customizable warning message to prevent privacy violations under the CCPA and GDPR.

Protect students, parents, and teachers connected to your educational platform against major external and internal cyber threats

Eliminate minors’ access to improper content by blocking adult, gambling, shock, or illegal websites and materials harmful in other ways.
Safeguard children from online predations by shutting off risky chat rooms, instant messengers, Internet forums, and social networking sites.
Prohibit inserting USB flash drives on unauthorized computers and ban access to suspicious webpages/apps to prevent uploads and downloads that can bring malware/ransomware to your computer networks.
Set alarms on keywords that can red-flag cyberbullying, cyberstalking, self-harm, ethnic hatred, and other behaviors causing concern.
Detect email-related threats, such as phishing, malware infection, or spam, through both keyword-based notifications and reports on electronic mailing.
Track access to apps, web pages, and files containing your educational institution’s financial records, users’ personal information, and other sensitive data to identify possible data leaks.

Intercept security incidents as they unfold and trigger your response plan ASAP with real-time user activity monitoring

View all connected users under surveillance and learn which of them are currently online to reveal suspicious activities performed at odd times.
Explore the ongoing activities to spot possible web/app misuse, unauthorized access, and other security issues.
Check the last computer-based activities of users labeled as currently offline to make sure there are no signs of policy violations.
Investigate alleged incidents by viewing live stream videos transmitting what is happening on the computer screens.
Use this evidence to address security breaches immediately or combine it with data received from Controlio’s reports to implement a more effective incident response policy.
Launch warnings informing users that their activity is deemed concerning as soon as they are trying to perform the prohibited action.
Link immediate alerts on various types of dubious activities to your list of real-time reactions and reap benefits from the proactive approach to maintaining comprehensive cybersecurity.

Conduct in-depth risk evaluation based on user and entity behavior analytics to uncover security gaps and reveal insider threats

Keep track of websites and apps used within your educational organization, and locate those that can threaten security and cause damage to students.
Learn the typical time when different categories of users start and end sessions to better define timeframes that require closer attention.
Oversee students’ logins to school-managed accounts and applications to prevent unauthorized access and spot compromised credentials.
Look into reports recording keystrokes and online searches (optional) to identify risky users and behaviors.
Monitor email exchanges across your educational institution (optional) for further improvements in your email usage policy.
Check documents printed in your LAN to see whether the print-outs can be associated with data leaks.
Exercise control over file processing to ensure data integrity and eliminate risks related to both malicious intent and human error.

Accommodate distance learning for students and remote jobs for staffers while maintaining security and compliance

Connect school-issued and private devices running on Windows or macOS installed to a single cloud-based platform for remote activity monitoring regardless of physical location.
Select on-premise or private cloud versions of Controlio to keep all your data within the organization and comply with requirements for third-party access to protected information.
Organize users and departments according to your organizational structure and manage users, devices, and collected data in a few clicks to keep up with ongoing changes.
Set up monitoring profiles based on user roles, job duties, and risk levels by choosing types of activities recorded and configuring recording methods.
Schedule the monitoring to match school hours and avoid excessive data collection and privacy intrusion.
Grant controlled access to the Controlio dashboard and data collected by the app with default and custom policies protecting user privacy and enhancing security management.
Safeguard this sensitive information against possible privilege misuse by regularly checking the audit log that records all actions performed in the dashboard.
Entitle assigned supervisors to receive reports and alarms without even accessing the dashboard by specifying their email addresses in corresponding settings.

Improve the learning process efficiency and boost your staff’s productivity with diverse features of Controlio

Block non-educational materials and platforms or redirect users to resources relevant to teaching and learning to keep students and teachers on track.
Configure bans and notifications flexibly to let students and teachers conduct scientific research and benefit from helpful learning content available online.
Track web/app usage to detect rarely used programs and subscriptions, which should be discontinued for improved cost efficiency and security.
Take attendance with automated logging and measure user engagement in educational activities based on their mouse/keyboard interactions.
Label websites and apps as productive or distracting for Controlio to generate the Productivity Score metric, which you can use to improve performance on school-wide and individual levels.
Build a transparent and trustful learning environment with students and teachers’ accountability, fair assessments, clear disciplinary policies, and opportunities for self-monitoring.

What Are Controlio Features?

Departments hierarchy

Live sessions monitoring

Remote client agent deployment

Multi-login Dashboard with access control list

Data Export to PDF, CSV

Agent Stealth mode and Icon mode

Audit Log (tracks activities inside the Dashboard)

2-Step Authentication

Cloud-based, on-premises, private AWS cloud deployment options

GDPR data recording&view mode

API for data integration

Active Directory OUs and users synchronization

Reviews

What our customers are saying

“EFFECTIVE DATA MONITORING, INSIGHTS AND ANALYSIS”

"I like the option set 'do not track' for specific users and flexibility to adjust licensing for data collection. Also the ability to group users for analyzing productivity at the group, company, or individual level is incredibly beneficial."

April 20, 2025

Senior Project Manager, Medical Devices, 51-1000 employees
Used the software for: 6-12 months

“IMPROVES PRODUCTIVITY BY A HUGE MARGIN”

"Tracking accurate times for any app that was difficult before and it doesn't slow down our systems and the alerts for unauthorized access keep our data secure."

July 23, 2025

Marketing Specialist, Marketing and advertising, 11-50 employees
Used the software for 1-5 months

“THE BEST TIME TRACKING SOFTWARE”

"It is incredibly user-friendly, you can download it quickly and access excellent customer support for any issues encountered."

May 24, 2025

Group IT Director, Transportation/Trucking/Railroad, 51-1000 employees
Used the software for 1-2 years