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Enhanced Cybersecurity for the Education System

Protect academic records, financial data, EHR, and government-controlled
information with a single feature-packed solution for schools, colleges, and universities.

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Multi-Layered Security

Controlio uses tough encryption and two-step authentication to guarantee the highest possible data security.

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Smart Engine and Vast Database

The app comes with the opportunity to automatically categorize websites and applications according to their subjects.

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Non-Invasive Monitoring

You can allow users to turn the monitoring on/off to avoid privacy intrusion and the violation of privacy laws.

How Controlio Contributes to Building,
a Transparent, Encouraging, and Safe Learning Environment

Provide compliance with industry standards and shield critical data from insider and outsider threats while promoting learning and respecting privacy.

Stay ultimately compliant with the latest cybersecurity and privacy protection standards adopted locally and internationally

  • svgEnsure proper monitoring of online activities and filtering of Internet access required by CIPA, including configurable settings for adults conducting bona fide research.
  • svgProtect data collected from students against unauthorized access following FERPA, COPPA, PPRA, and other regulations aimed at safeguarding the rights of pupils and their parents.
  • svgPass HIPAA compliance audits without a hitch by introducing a strong DLP system covering students’ and teachers’ health records and maintaining immutable activity logs.
  • svgLimit collection of personally identifiable information to avoid non-conformance to the GDPR when educating and employing EU citizens.
  • svgMeet GLBA and PCI DSS requirements for handling financial data by providing strict access control and implementing reliable audit trails for security investigations.
  • svgSet the stage for research collaborations with federal agencies through compliance with FISMA by robust risk evaluation, effective incident response, and continuous monitoring.
  • svgInform users of the monitoring in place with a customizable warning message to prevent privacy violations under the CCPA and GDPR.

Protect students, parents, and teachers connected to your educational platform against major external and internal cyber threats

  • svgEliminate minors’ access to improper content by blocking adult, gambling, shock, or illegal websites and materials harmful in other ways.
  • svgSafeguard children from online predations by shutting off risky chat rooms, instant messengers, Internet forums, and social networking sites.
  • svgProhibit inserting USB flash drives on unauthorized computers and ban access to suspicious webpages/apps to prevent uploads and downloads that can bring malware/ransomware to your computer networks.
  • svgSet alarms on keywords that can red-flag cyberbullying, cyberstalking, self-harm, ethnic hatred, and other behaviors causing concern.
  • svgDetect email-related threats, such as phishing, malware infection, or spam, through both keyword-based notifications and reports on electronic mailing.
  • svgTrack access to apps, web pages, and files containing your educational institution’s financial records, users’ personal information, and other sensitive data to identify possible data leaks.

Intercept security incidents as they unfold and trigger your response plan ASAP with real-time user activity monitoring

  • svgView all connected users under surveillance and learn which of them are currently online to reveal suspicious activities performed at odd times.
  • svgExplore the ongoing activities to spot possible web/app misuse, unauthorized access, and other security issues.
  • svgCheck the last computer-based activities of users labeled as currently offline to make sure there are no signs of policy violations.
  • svgInvestigate alleged incidents by viewing live stream videos transmitting what is happening on the computer screens.
  • svgUse this evidence to address security breaches immediately or combine it with data received from Controlio’s reports to implement a more effective incident response policy.
  • svgLaunch warnings informing users that their activity is deemed concerning as soon as they are trying to perform the prohibited action.
  • svgLink immediate alerts on various types of dubious activities to your list of real-time reactions and reap benefits from the proactive approach to maintaining comprehensive cybersecurity.

Conduct in-depth risk evaluation based on user and entity behavior analytics to uncover security gaps and reveal insider threats

  • svgKeep track of websites and apps used within your educational organization, and locate those that can threaten security and cause damage to students.
  • svgLearn the typical time when different categories of users start and end sessions to better define timeframes that require closer attention.
  • svgOversee students’ logins to school-managed accounts and applications to prevent unauthorized access and spot compromised credentials.
  • svgLook into reports recording keystrokes and online searches (optional) to identify risky users and behaviors.
  • svgMonitor email exchanges across your educational institution (optional) for further improvements in your email usage policy.
  • svgCheck documents printed in your LAN to see whether the print-outs can be associated with data leaks.
  • svgExercise control over file processing to ensure data integrity and eliminate risks related to both malicious intent and human error.

Accommodate distance learning for students and remote jobs for staffers while maintaining security and compliance

  • svgConnect school-issued and private devices running on Windows or macOS installed to a single cloud-based platform for remote activity monitoring regardless of physical location.
  • svgSelect on-premise or private cloud versions of Controlio to keep all your data within the organization and comply with requirements for third-party access to protected information.
  • svgOrganize users and departments according to your organizational structure and manage users, devices, and collected data in a few clicks to keep up with ongoing changes.
  • svgSet up monitoring profiles based on user roles, job duties, and risk levels by choosing types of activities recorded and configuring recording methods.
  • svgSchedule the monitoring to match school hours and avoid excessive data collection and privacy intrusion.
  • svgGrant controlled access to the Controlio dashboard and data collected by the app with default and custom policies protecting user privacy and enhancing security management.
  • svgSafeguard this sensitive information against possible privilege misuse by regularly checking the audit log that records all actions performed in the dashboard.
  • svgEntitle assigned supervisors to receive reports and alarms without even accessing the dashboard by specifying their email addresses in corresponding settings.

Improve the learning process efficiency and boost your staff’s productivity with diverse features of Controlio

  • svgBlock non-educational materials and platforms or redirect users to resources relevant to teaching and learning to keep students and teachers on track.
  • svgConfigure bans and notifications flexibly to let students and teachers conduct scientific research and benefit from helpful learning content available online.
  • svgTrack web/app usage to detect rarely used programs and subscriptions, which should be discontinued for improved cost efficiency and security.
  • svgTake attendance with automated logging and measure user engagement in educational activities based on their mouse/keyboard interactions.
  • svgLabel websites and apps as productive or distracting for Controlio to generate the Productivity Score metric, which you can use to improve performance on school-wide and individual levels.
  • svgBuild a transparent and trustful learning environment with students and teachers’ accountability, fair assessments, clear disciplinary policies, and opportunities for self-monitoring.

What Are Controlio Features?

  • Productivity Stats
  • Working Hours Tracking
  • Contiuous Screen Recording
  • App & Web Tracking
  • User Behavior Rules & Alerts
  • Computer Usage Reports
  • Other Features
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Departments hierarchy

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Live sessions monitoring

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Remote client agent deployment

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Multi-login Dashboard with access control list

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Data Export to PDF, CSV

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Agent Stealth mode and Icon mode

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Audit Log (tracks activities inside the Dashboard)

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2-Step Authentication

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Cloud-based, on-premises, private AWS cloud deployment options

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GDPR data recording&view mode

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API for data integration

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Active Directory OUs and users synchronization


What our customers are saying


five stars

"We did a thorough analysis of all software packages; we have tested and tried each of them. We use the cloud version of Work Examiner (Controlio) and we immediately were convinced. It does *exactly* what we need in a seamless way."


January 27, 2020

Shareholder, Construction, 11-50 employees
Used the software for less than 6 months


five stars

"Aside from the software being amazing, the customer service is the best part. They always respond within a timely manner, and answer any of the questions I have."


November 16, 2022

IT Specialist, Construction, 51-200 employees
Used the software for less than 6 months


five stars

"Overall this is best as we don't have to do micro monitoring because at we can see when we want to see with the help of the reports. Very clear and easy dashboard so anyone can check and understand. It will also help you in future in task assignment , appraisal, R&R and promotion."


June 21, 2021

Information Technology and Services, 51-200 employees
Used the software for 6-12 months

Give Controlio a test drive using its demo version or free 14-day trial and see how it facilitates security and compliance management in educational organizations!