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GDPR-Compliant Employee Monitoring and Data Protection

Defend your legitimate business interests and drive performance
across your EU-based workforce with due respect to the employees’ privacy rights.

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Securely Encrypted Data

Controlio ensures strong encryption when transmitting data and uses HTTPS for access to the dashboard.

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A Choice of Packages

The app is available in on-premise and private cloud versions, which keep all your data safely locked inside your organization.

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Non-Invasive Monitoring

You can allow your staffers to turn the monitoring on/off from their devices’ taskbar to avoid recording their personal information during breaks and off hours

How Controlio Implements the Best Privacy
Protection and Data Security Practices Established by the GDPR

Collect, manage, and store data in full compliance with the GDPR while increasing your company’s efficiency and improving its security posture.

Privacy by design

  • svgLimit data collected by the app to only what is necessary for achieving specific legitimate purposes as dictated by Articles 5 and 25 GDPR.
  • svgTake advantage of the purpose-built GDPR mode, which turns off recording windows titles, web URLs, screen captures, keystrokes, searches, files, emails, and printings.
  • svgSet up different monitoring profiles for different users/teams and select types of collected data and recording methods based on your legitimate purposes.
  • svgAvoid capturing personal data, including special categories listed in Article 9 GDPR, such as health records, by excluding programs and web services containing these data.
  • svgStop monitoring a user and collecting data as soon as the need no longer exists by simply choosing the corresponding action in the User tab.
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Right to be informed

  • svgAdd another layer of compliance to your written or electronic monitoring policies and ensure transparent data collection in line with Article 12 GDPR.
  • svgEnable a message to appear in front of users each time a monitoring session starts and inform them about ongoing activity tracking.
  • svgCustomize the message by specifying the contact details of your Data Protection Officer, the purpose of data collection, or other information required by Articles 13 and 14 GDPR.
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Right of access

  • svgAnticipate your employees’ right of access requests originating from Article 15 GDPR by providing them with access to the Controlio dashboard and collected data.
  • svgSelect an existing employee login or specify an e-mail address to invite your staffers to the dashboard for self-monitoring and viewing the records.
  • svgMeet privacy standards set by the GDPR using Controlio’s default Employee policy, which allows each worker to see only their own data.
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Right to be forgotten

  • svgBe ready to erase personal data processed by the app when they are no longer required for original purposes, or when a user has withdrawn their consent, or for any other reason under Article 17 GDPR.
  • svgDelete computer activity records from the Controlio platform, or remove users’ records with all associated activity data, or clean up the activity data except the users’ basic information in a few clicks right from the dashboard.
  • svgRemove data of individual users while retaining productivity and security insights on teams and departments.
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Employee data protection

  • svgEnsure appropriate security of your staffers’ data collected by Controlio in compliance with Articles 5 and 32 GDPR.
  • svgProtect the data against unauthorized access with default and custom-made policies specifying who can access the Controlio dashboard and what data they can view or edit.
  • svgAssign roles and give permissions based on job duties to hit the best balance between oversight allocation and access restriction.
  • svgGive no chance to unlawful processing and data loss, destruction, or damage with the Audit Log recording all actions performed in the dashboard by privileged users.
  • svgMake the protection of your account in the Controlio app even stronger by enabling two-step authentication.
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Customer data protection

  • svgComply with data security requirements set by Article 32 and similar regulations beyond the GDPR when processing your customers’ sensitive information.
  • svgKeep track of access to protected data via web services and applications with Controlio recording all computer-based activities of your staff.
  • svgEnforce compliance policies by setting up notifications about any rule violations or blocking prohibited activities like data transfer to a USB flash drive or unauthorized access to an insecure website.
  • svgGet user and entity behavior analytics to detect insider threats and hidden security gaps for further adoption of preventive measures, such as setting alerts on risky behaviors or establishing stricter monitoring for select users.
  • svgReport a personal data breach in a timely manner and to the extent required by Article 34 GDPR with immediate incident alerts, the online monitoring feature, and time-specific audit logs.
  • svgInvestigate personal data leaks fast and thoroughly using immutable audit trails linked to policy violation incidents.

What Are Controlio Features?

  • Productivity Stats
  • Working Hours Tracking
  • Contiuous Screen Recording
  • App & Web Tracking
  • User Behavior Rules & Alerts
  • Computer Usage Reports
  • Other Features
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Departments hierarchy

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Live sessions monitoring

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Remote client agent deployment

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Multi-login Dashboard with access control list

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Data Export to PDF, CSV

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Agent Stealth mode and Icon mode

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Audit Log (tracks activities inside the Dashboard)

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2-Step Authentication

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Cloud-based, on-premises, private AWS cloud deployment options

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GDPR data recording&view mode

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API for data integration

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Active Directory OUs and users synchronization

Reviews

What our customers are saying

“IT JUST WORKS. DASHBOARDS ARE COMPLETE AND PERFECT”

five stars

"We did a thorough analysis of all software packages; we have tested and tried each of them. We use the cloud version of Work Examiner (Controlio) and we immediately were convinced. It does *exactly* what we need in a seamless way."

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January 27, 2020

Shareholder, Construction, 11-50 employees
Used the software for less than 6 months

“OVERALL EXPERIENCE IS GREAT. NOTHING LESS THAN PERFECT.”

five stars

"Aside from the software being amazing, the customer service is the best part. They always respond within a timely manner, and answer any of the questions I have."

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November 16, 2022

IT Specialist, Construction, 51-200 employees
Used the software for less than 6 months

“A SOFTWARE WHICH HELP YOU IN MONITORING YOUR EMPLOYEES”

five stars

"Overall this is best as we don't have to do micro monitoring because at we can see when we want to see with the help of the reports. Very clear and easy dashboard so anyone can check and understand. It will also help you in future in task assignment , appraisal, R&R and promotion."

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June 21, 2021

Information Technology and Services, 51-200 employees
Used the software for 6-12 months

Launch the live demo of Controlio to see how GDPR-compliant employee monitoring works, or start boosting the productivity of your EU-based teams with its free 14-day trial!