Security, Compliance,
and Workforce Management for Financial Services
Reduce the risk of fraud and data loss dramatically with a full set of technology-enabled proactive and reactive tools. Simplify data security and privacy compliance and improve organizational efficiency.
Employee-Friendly Monitoring
You can permit your staffers to turn the monitoring on/off right from the taskbar of their devices to demarcate work-related activities from personal use.
Automated Web/App Categorization
The Controlio engine allows classifying web pages and applications for labeling or blocking with little to no tedious manual manipulations.
Offline Data Collection
Controlio stores data locally on employees’ computers and uploads them to the Dashboard as soon as the internet connection is restored.
How Controlio Addresses the Main
Cybersecurity Pain Points of Financial Institutions
Reveal insider threats early even in a host of people handling sensitive financial data, and respond to security incidents in seconds.
Implement a proactive approach to insider threat detection and data loss prevention
Set behavior rules governing access to websites and apps that can pose a risk of malware infection, phishing attacks, or data leaks.
- Narrow down a set of people who are allowed to use USB flash drives on their computers to prevent malware deployment and data loss.
- List stop words signaling fraud, unauthorized access to sensitive data, or other malicious intents and customize them to users and departments based on their job duties.
- Specify employees with a history of suspicious activities or prone to risky behaviors to capture their logons and the start of their monitoring sessions for closer surveillance.
- Receive notifications triggered by the established rules to take immediate actions or investigate the signs of risk.
- Switch to real-time monitoring to better understand the true nature of the incidents by exploring the perpetrators’ active tasks and live stream videos of their computer screens (optional).
- Block high-risk activities, such as visiting insecure websites or inserting removable media devices, for individual users or whole departments to reduce security vulnerabilities.
Ensure compliance with cybersecurity regulations specific to the finance industry
- Meet PCI DSS, GLBA, SOX, FCPA, and other data security regulations by maintaining immutable activity logs and providing strong control over access to customer data and company financial information.
- Respond to regulatory audits with detailed records of every computer-based activity performed by your staffers, including email, chat, and IM communications (optional), web/app activities, logons/logoffs, keywords usage (optional), file uploads, print-outs, and other actions with documents.
- Derive irrefutable evidence for security investigations from the logs equipped with convenient search and filter features to resolve cases quickly and take legal actions, if necessary.
- Stay HIPAA-compliant when delivering financial services for healthcare providers by deploying private cloud or on-premise versions of Controlio, which exclude third-party access to your company’s data.
- Abide by regulations protecting your employees’ privacy along with the confidentiality of customer data by enabling/disabling certain data collection features.
- Use built-in GDPR mode if working with EU-based users and turn on a customizable warning message informing your employees of the monitoring to comply with the CCPA as well.
Pinpoint potential threats and conduct a risk assessment with advanced user and entity behavior analytics
- Collect comprehensive data on your staffers’ activities at the endpoint to define baseline behaviors for individual users, different departments, and the entire company.
- Learn what apps they typically use, when they start/end working, what their online activity look like, how they handle emails, what files they usually access, and other meaningful information.
- Transform these statistics into actionable policies and risk evaluations to address improper behaviors, create effective monitoring profiles, and identify at-risk employees.
- Monitor your staffers based on their risk levels with highly customizable settings, which can be tuned to each user’s schedule and job duties.
- Spot suspicious activities, such as logging in at odd hours or printing out documents containing valuable data, by comparing them with the baseline behaviors across users and teams.
- Check the Top Violators summary to reveal negligent workers and provide them with additional training and mentorship or impose penalties on rogue employees.
- View the Alerts report to dig deeper into the incidents and find ways to improve existing security incident responses.
Provide complete endpoint visibility throughout your organization regardless of work model
- Manage your branch offices as if all your workforce is sitting in one building and attract/retain talents by adding WFH and hybrid workplaces to the choice of work models.
- Choose between cloud-based, on-premise, and private cloud versions of Controlio to perfectly match the specifics of your organization, including applicable compliance requirements.
- Mimic your company’s organizational structure by creating various departments and units within the departments; adding, deleting, and moving users; constructing schedules for teams and staffers working in different time zones and having different office hours.
- Assign supervisors responsible for compliance management to receive security alerts and automatically generated reports scheduled as you see fit.
- Deploy and uninstall the Controlio app remotely, invite your team members to the dashboard via links, and manage objects and data on the go by accessing the dashboard via your mobile device’s browser.
Limit access to data collected by Controlio and enforce privileged users’ accountability
- Maintain a high security level when using Controlio with its role-based policy, which limits managers’ and employees’ access to the dashboard and gathered data by default.
- Configure your own access rules granted to different users by selecting permissions to view certain types of data or edit some settings.
- Keep track of the access privileges via the Audit Log recording all the actions made in the system.
- Use the log to perform investigations into privilege misuse and ensure further compliance with cybersecurity regulations.
- Enable two-step authentication and add yet another protective layer to the dashboard access by blacklisting/whitelisting IPs.
Take on board vast behavioral data giving you vital insights into your workforce productivity
- Keep track of your staffers’ performance regardless of their locations with the help of structured statistics and easy-to-grasp charts produced by Controlio.
- Benefit from automatically generated KPIs evaluating employee productivity (Productivity Score) and engagement (Activity Ratio) based on web/app usage and keyboard/mouse interactions.
- Compare the KPIs across users and departments or check them against previous time periods with convenient search and filtering options.
- Reveal bottlenecks in existing workflows and get a clear understanding of where the working time goes, down to hourly activity distribution for each user.
- View graphs reflecting productivity trends to timely spot performance drops and monitor the results of changes introduced in your business operations.
- Analyze digital tools used by your team members to identify redundant programs and distracting web platforms/applications.
- Detect underperformers, overworking employees, and imbalanced workloads to prevent burnout and job dissatisfaction while spurring on those slacking off.
Optimize your policies and workflows with Controlio’s hands-on tools to boost employee productivity
- Remove a fair share of office distractions by blocking news outlets, social media, gaming/gambling platforms, and online shopping or limiting the amount of time allowed for accessing them.
- Maintain automated attendance and work time logging with Controlio recording logon/logoff time, the start/end of daily computer sessions, and active, idle, and total time spent on work computers.
- Set alerts on excessive idle and active time to get your distracted employees back on track while avoiding overwork.
- Praise top performers based on Controlio’s ready-made productivity leaderboard and encourage other staffers to follow behavior patterns specific to the role models.
- Improve workplace efficiency by linking schedules and assignments to your employees’ natural active hours.
- Monitor productivity in real-time in addition to receiving scheduled reports to flag productivity issues as they arise and deal with them ASAP.
What Are Controlio Features?
Departments hierarchy
Live sessions monitoring
Remote client agent deployment
Multi-login Dashboard with access control list
Data Export to PDF, CSV
Agent Stealth mode and Icon mode
Audit Log (tracks activities inside the Dashboard)
2-Step Authentication
Cloud-based, on-premises, private AWS cloud deployment options
GDPR data recording&view mode
API for data integration
Active Directory OUs and users synchronization
Reviews
What our customers are saying
“GREAT SOFTWARE, NOT TOO INVASIVE”
"Overall it has been a good experience. I like the ability to defend my team, especially during budget cuts. It's nice to be able to show this one KPI and that's the end of the discussion about cuts to my team. And I REALLY like that."
March 27, 2024
Sr VP of Admin and Marketing, Marketing and Advertising, 11-50 employeesUsed the software for: 1-2 years
“GREAT VALUE TO OUR COMPANY”
"My overall experience has been great. The support I receive from our account manager is like no other vendor. They are always there to help."
October 18, 2023
IT Specialist, Construction, 51-200 employeesUsed the software for 1-2 years
“KEEPING YOUR BUSINESS ON TRACK”
"Controlio solves challenges in monitoring employee activities, ensuring compliance, enhancing productivity, and protecting data security, particularly beneficial in managing remote work environments, ultimately streamlining operations and reducing risks for businesses."
February 28, 2024
Transportation/Trucking/Railroad, 51-1000 employeesUsed the software for 6-12 months