The Best Tool for Managing
Remote Workers
Manage your employees currently working from home, hire freelancers, and guide branch office teams with no productivity drops and security gaps. Make all the remote team members work as a single whole while maintaining flexibility and staying highly competitive.
Agent Workload Forecasting
Controlio provides tons of historical data to predict spikes and dips in workloads and better respond to customer demand.
Healthy Work Habits
Assess workloads, encourage regular breaks, adopt flexible work schedules, and prevent burnout with Controlio’s insights into work patterns.
Diligent Monitoring
You can allow users to turn the monitoring on and off from the computer taskbar to avoid accidental capture of their personal data.
How Controlio Turns Remote
Workforce Management into a Piece of Cake
Address any challenges associated with remote work through complete workplace visibility provided by Controlio and informed decision-making based on its advanced analytics. From using powerful security tools to creating an employee-friendly environment, you can achieve multiple goals for your business to thrive.
Monitor your remote workers in real-time to have full control over workflows
Check who of your remote employees is currently online and whether their attendance corresponds with established work schedules.
- Keep track of your crew’s computer activity as it goes by exploring their window titles and make sure that work tasks are being fulfilled according to a plan.
- Watch live videos showing actions performed on the computer screens if you need a better idea of task progress or workflow holdups.
- Evaluate your telecommuters’ engagement on the fly with informative bar graphs reflecting their activity level during the last hour.
- Get a complete view of work processes across remote teams and individual workers without distracting them with emails, phone calls, or messages.
Maintain records of your remote workforce’s working hours and collect proof of work with no additional equipment
- Clock your employees in and out regardless of their location with Controlio recording logon and logoff time of user sessions as well as the first and last computer activity per day.
- Use the Timeline report to see times when your telecommuters were working, along with breaks made during each working day.
- Add a summary of active, idle, and total time spent on the computers by every user to your time recording sheets.
- View the total number of daily user sessions shown in an easy-to-grasp line chart to track attendance on different levels and within different timeframes.
- Collect proof of work with interactive features of the Timeline report displaying apps and websites used by your remote workers during their active hours.
- Review user activities on a daily basis with the Snapshot report capturing the computer screens every five minutes when a user is active.
Analyze web and app usage to assess user engagement, working hours distribution, and the efficiency of your tech stack
- Explore pie charts available in the dashboard summaries to quickly find out the most frequent activities your remote workers engage in on their work devices.
- Sort the website and apps out and spot ineffective/unnecessary tools to cut costs on them.
- Drill down into web/app usage through the Activities report revealing the level of user engagement across various activities.
- Complement this information with the Categories report and compare time spent by your employees on work-related and non-work websites and apps.
- Rely on Controlio’s smart engine and vast, constantly updated database of web pages and applications, which allow assigning categories and productivity levels automatically.
- Finetune these parameters manually with highly accessible editing tools to get more accurate reports for your remote team.
Arm yourself with ready-made, easy-to-use KPIs to keep a close watch on your crew’s performance
- Avail of five productivity levels provided by Controlio to achieve granular labeling of apps and websites used by your workers.
- Let Controlio’s advanced algorithm calculate the Productivity Score metric covering separate remote employees and whole dispersed teams based on time spent on different activities.
- Benefit from automatic comparison features of the app delivering performance leaderboards, conveniently visualized productivity trends, and period-over-period Productivity Score changes.
- Take on board the Active Time metric calculated based on users’ mouse/keyboard interactions and correlating with hours actually devoted to working.
- Dive deeper into your workforce’s efficiency with Activity Ratio comparing active time against total time spent on the computers.
- Asses user engagement with Productivity and Activity bars generated for every connected worker.
- Compare the KPIs across employees and timeframes to implement efficient managerial decisions and monitor their results.
Improve your teleworkers’ performance by removing revealed bottlenecks and distractions
- Manage access to websites and apps remotely by setting web/app usage rules carefully adjusted to established job duties and work schedules.
- Block whole categories of non-work websites for certain users/teams or redirect your employees to permitted web-based tools to eliminate workplace distractions.
- Shut off applications not related to work on every computer in your remote system or allow access only for specific users.
- Set alerts on distracting activities and idle time to notify you or assigned supervisors of user behaviors that reduce productivity.
- Review the Alerts report and the Top Violators summary to create separate rules for the slacking workers and launch more notifications for their closer supervision.
Ensure strong data protection and remove insider threats with powerful user behavior analytics and practical actions triggered by it
- Collect multiple data on computer activities typical for your remote workers and construct monitoring profiles with different sets of data recorded to flexibly address high and low security risks.
- Monitor keystrokes, emails, online searches, printed out documents, and actions performed with files to detect anomalous activities and prevent data loss and corruption.
- Identify risky user behaviors and educate your crew on security issues while detecting rogue workers before it’s too late.
- Take advantage of notifying and blocking features of Controlio to reveal suspicious keystrokes or compromised credentials and prevent malware infection or data leaks through websites, apps, and removable media devices.
- Take advantage of notifying and blocking features of Controlio to reveal suspicious keystrokes or compromised credentials and prevent malware infection or data leaks through websites, apps, and removable media devices.
- Use Controlio’s vast records as a strong body of evidence to investigate security incidents and violations of internal rules prescribed for your remote workforce.
Arrange your remote team smartly to manage it efficiently
- Bring any number of remote workers to a single cloud-based platform accessible from any device with Windows or macOS installed.
- Deploy the Controlio app remotely with shareable links and crystal-clear instructions on download and installation.
- Create multiple teams and name them based on their area of work or location to give your remote workforce a convenient organizational structure.
- Assign admin and manager roles to allow controlled access to actions and pieces of data available in the Controlio dashboard and ensure effective management.
- Select activity types to be monitored for different users/teams and configure monitoring profiles to meet all the specifics of your business.
- Customize working hours, time zones, and monitoring schedules to perfectly match the locations and shifts of your non-uniform workforce.
- Rearrange your workforce and data attributed to it in a few clicks as any changes occur.
Build a friendly and flexible work environment to foster employee satisfaction
- Invite your regular workers to access the dashboard so that they can view their own productivity analytics and better understand the aim of their activity tracking.
- Gain even more trust from your team members by letting them turn the monitoring on/off to separate their personal and work-related activities.
- Study hourly and daily heat maps along with visualized activity distribution throughout a day generated for every user to create customized work schedules for their higher comfort and productivity.
- Prevent burnout and encourage healthy work habits by tracking overtime and permitting reasonably scheduled breaks.
- Unlock access to non-work websites and apps for break time by using delayed triggers in behavior rules.
- Set up warnings reminding your workers of imposed restrictions to help them get accustomed to the rules.
Ensure compliance with the latest privacy protection regulations
- Make use of built-in GDPR mode disabling collection of all personally identifiable information in one go to let you comfortably work with EU-based talents.
- Turn on a warning informing your remote workforce of the ongoing monitoring in strict compliance with the GDPR.
- Implement Controlio’s private cloud solution to exclude any third-party access to PHI, EHR, and other sensitive data in accordance with HIPAA requirements.
- Disable screen recording and data collection in apps containing patient information manually to adapt Cntrolio’s cloud-based version to HIPAA.
- Maintain a HIPAA-compliant audit trail with records capturing times, users, computers, and activities to pass regulatory checks breezily.
- Turn to the Audit Log to review actions performed by all dashboard users and identify any access abuse or fault in the system
What Are Controlio Features?
Departments hierarchy
Live sessions monitoring
Remote client agent deployment
Multi-login Dashboard with access control list
Data Export to PDF, CSV
Agent Stealth mode and Icon mode
Audit Log (tracks activities inside the Dashboard)
2-Step Authentication
Cloud-based, on-premises, private AWS cloud deployment options
GDPR data recording&view mode
API for data integration
Active Directory OUs and users synchronization
Reviews
What our customers are saying
“GREAT SOFTWARE, NOT TOO INVASIVE”
"Overall it has been a good experience. I like the ability to defend my team, especially during budget cuts. It's nice to be able to show this one KPI and that's the end of the discussion about cuts to my team. And I REALLY like that."
March 27, 2024
Sr VP of Admin and Marketing, Marketing and Advertising, 11-50 employeesUsed the software for: 1-2 years
“GREAT VALUE TO OUR COMPANY”
"My overall experience has been great. The support I receive from our account manager is like no other vendor. They are always there to help."
October 18, 2023
IT Specialist, Construction, 51-200 employeesUsed the software for 1-2 years
“KEEPING YOUR BUSINESS ON TRACK”
"Controlio solves challenges in monitoring employee activities, ensuring compliance, enhancing productivity, and protecting data security, particularly beneficial in managing remote work environments, ultimately streamlining operations and reducing risks for businesses."
February 28, 2024
Transportation/Trucking/Railroad, 51-1000 employeesUsed the software for 6-12 months